Objectives:
Using Page and Paragraph Format
Indenting
changing margins
tabs - default and custom
line spacing
AutoCorrect
Find and replace
Borders and shading
Alignment
Page breaks - soft and hard
Views- normal and page layout
Open memo.doc Save as memo.doc to your H: drive. We will make changes to this document.
Layout View - vertical and horizontal rulers are visible
Default margins are visible - 1.25 in on left and right. 1 in on top and bottom
To change margins - FILE----> Page Setup-----> change margins here-----> OK
Indenting a paragraph: - First you must select paragraph to be
formatted
a) Using the Menu bar - FORMAT ----> Paragraph----> set left and right indentation (type in numbers for inches) and Special ¯ : click on firstline indent, hanging indent, or noneb) Use Drag method -
1. To indent 1st line in paragraph, click the 1st line indent marker in the horizontal ruler and drag to desired location on ruler.
2. To create a hanging indent, click on the hanging indent marker in the horizontal ruler and drag to desired location.
3. To indent all lines in a paragraph, click the indent all square in the horizontal ruler and drag it to the desired location on the ruler.
4. To indent right side of paragraph, drag the right in dent marker to the desired location
Default Tab stops - are set at .5"
In the MEMO, click behind TO: and press the TAB key twice to begin the name at 1". Repeat for FROM: RE: and DATE:
Expanding text - select MEMORANDUM ------> FORMAT---->
FONT
-----> Make bold, Arial, 14 pts. and all caps-----> click on
CHARACTER
SPACING---- SPACING ê select expandedBY>
2
pts---->OK
Justify Body of Memo - select body of memo and click on justify
button or
FORMAT----> PARAGRAPH----> ALIGNMENT ê select justified.Setting Custom Tabs Type rest of memo and select names of school board membersDouble space - Select top part of Memo ----> FORMAT----> PARAGRAPH---> LINE SPACINGê select double.
FORMAT----> TABS---->fill in 1st tab stop: Tab Stop Position 2" Alignment left---> SET
fill in 2nd tab stop Tab Stop Position 6" Alignment right---->OK
Alternative method: click on left or right tab markers (? and ?) in the ruler and drag them to desired locations. To remove custom tabs, yank them down below ruler.
Page breaks -Finish rest of document including agenda items
Soft page break will occur naturally showing a dotted line (-------------) across pageHard page break - force a new page after school board members: INSERT----> BREAK----> OK - you will notice (-----------page break--------) across page.
Alternative method: press CTRL + ENTER to force new page
Custom Tabs with leaders - select all of the agenda items
FORMAT---> TABS----> fill in dialog box as follows:Tab Stop Align Leader
6" right 2
Click SET ---> OK
Adding New Line Command -Add committees under committee reports
by clicking after the S in reports. Then press SHIFT + ENTER
- you will see a right angle arrow instead of end of paragraph mark.
Type Building and Maintenance, TAB Joan Nunez. SHIFT + ENTER
Type in rest of committees using the same keys as above except after the
last name there should be an end of paragraph mark.
Numbering Paragraphs: Select all agenda items à
click on number buttons
To recess text from numbers FORMATà BULLETS and NUMBERINGà MODIFY-----Change Distance from Text to .5"
Double space all agenda items CTRL + 2
Center all title lines Select them and change to arial, bold 14 pt. press center button.
Border around titles - while selected, click on border button, change to 1 pt. line, and click on outline button.
Special symbols Select the small n in Joan Nunez. INSERTà SYMBOLà Normal Textàclick on ñ à INSERTà CLOSE
Spell Check
Preview Multiple Pages click on preview button à click on multiple pages buttonà drag mouse through 2 windows.
Save Final Copy
Some Applications for Teachers
ClipArt can be inserted into a document easily; INSERT ® PICTURE ® CLIPART ® select category ® then picture ®OK. To resize picture, drag little square sizing handles. To move picture, point to the middle (a snowflake pointer) and drag the picture to a new location. Double click the object to replace it with another.
Format the object - right click ® FORMAT PICTURE ® choose the Wrapping tab to pick how it interacts with the text.
The Picture tool bar allows for easiest formatting and placement of picture.
Inserting WordArt see Scrambled Stories
WordArt - INSERT ® PICTURE ®
WordArt ® select style you like ®
then type in your own text. Right click WordArt®
Format WordArt ® change the color combinations
as well as other features. Click on the Colors and Lines tab ®
fill Color ® see the various colors
and gradients
Table àInsert table à choose the number of rows and columns à OK à type in the names and titles and fonts and shading you wish to have
Names can be sorted à
Scores can be inserted and formulas used much like a spreadsheet.
Height of rows and columns can be changed in Table à
Cell Height and width à change to
at least à type the number of points
for height or width.
Use the tables to create attendance sheets and Seating
plans with pictures of the students taken by digital camera.
With Windows explorer go to and double click on: s:\MSOffice\Valupak\template\word\calendar.wiz
Click on Enable Macros à
follow steps to create a calendar à
finish
Then change the calendar by adding ClipArt, Names, birthdays,
events etc.
You or your students can create newspaper style lessons on any subject matter as if these events were happening today.
Concept Mapping - a great way to organize thoughts and
create a mental image. This can be done using an ordinary
word processing product such
as word or WordPerfect. See the inspiration site for ideas. For instance
you can get
students to describe a class
field trip using word similar to a trip to the zoo under language arts.
http://www.inspiration.com/diagrams/ed/ediagram.html
Get Microsoft Word 97 Quick Reference for Mouse and Keyboard combinations
To grab save images from the WEB see Grabbing Web Images