Objectives:

Using Page and Paragraph Format
Indenting
changing margins
tabs - default and custom
line spacing
AutoCorrect
Find and replace
Borders and shading
Alignment
Page breaks - soft and hard
Views- normal and page layout

Open memo.doc Save as memo.doc to your H: drive. We will make changes to this document.

Layout View - vertical and horizontal rulers are visible

Default margins are visible - 1.25 in on left and right. 1 in on top and bottom

To change margins - FILE----> Page Setup-----> change margins here-----> OK

Indenting a paragraph: - First you must select paragraph to be formatted
 

a) Using the Menu bar - FORMAT ----> Paragraph----> set left and right indentation (type in numbers for inches) and Special ¯ : click on firstline indent, hanging indent, or none

b) Use Drag method -

1. To indent 1st line in paragraph, click the 1st line indent marker in the horizontal ruler and drag to desired location on ruler.

2. To create a hanging indent, click on the hanging indent marker in the horizontal ruler and drag to desired location.

3. To indent all lines in a paragraph, click the indent all square in the horizontal ruler and drag it to the desired location on the ruler.

4. To indent right side of paragraph, drag the right in dent marker to the desired location

Default Tab stops - are set at .5"

In the MEMO, click behind TO: and press the TAB key twice to begin the name at 1". Repeat for FROM: RE: and DATE:

Expanding text - select MEMORANDUM ------> FORMAT----> FONT -----> Make bold, Arial, 14 pts. and all caps-----> click on CHARACTER SPACING---- SPACING ê select expandedBY> 2 pts---->OK
 
 

Justify Body of Memo - select body of memo and click on justify button or
 

FORMAT----> PARAGRAPH----> ALIGNMENT ê select justified.

Double space - Select top part of Memo ----> FORMAT----> PARAGRAPH---> LINE SPACINGê select double.
 

FORMAT----> TABS---->

fill in 1st tab stop: Tab Stop Position 2" Alignment left---> SET

fill in 2nd tab stop Tab Stop Position 6" Alignment right---->OK

Alternative method: click on left or right tab markers (? and ?) in the ruler and drag them to desired locations. To remove custom tabs, yank them down below ruler.

Page breaks -Finish rest of document including agenda items
 

Soft page break will occur naturally showing a dotted line (-------------) across page

Hard page break - force a new page after school board members: INSERT----> BREAK----> OK - you will notice (-----------page break--------) across page.

Alternative method: press CTRL + ENTER to force new page

Custom Tabs with leaders - select all of the agenda items
 

FORMAT---> TABS----> fill in dialog box as follows:

Tab Stop Align Leader

6" right 2

Click SET ---> OK

Adding New Line Command -Add committees under committee reports by clicking after the S in reports. Then press SHIFT + ENTER - you will see a right angle arrow instead of end of paragraph mark. Type Building and Maintenance, TAB Joan Nunez. SHIFT + ENTER Type in rest of committees using the same keys as above except after the last name there should be an end of paragraph mark.

Numbering Paragraphs: Select all agenda items à click on number buttons
 

To recess text from numbers FORMATà BULLETS and NUMBERINGà MODIFY-----Change Distance from Text to .5"

Double space all agenda items CTRL + 2

Center all title lines Select them and change to arial, bold 14 pt. press center button.

Border around titles - while selected, click on border button, change to 1 pt. line, and click on outline button.

Special symbols Select the small n in Joan Nunez. INSERTà SYMBOLà Normal Textàclick on ñ à INSERTà CLOSE

Spell Check

Preview Multiple Pages click on preview button à click on multiple pages buttonà drag mouse through 2 windows.

Save Final Copy

Some Applications for Teachers

1. See Punctuation Exercise
2. Inserting Clipart and sound see Math Race and Picture stories  and The Trick of the Clock

 

 
 
 

ClipArt can be inserted into a document easily; INSERT ® PICTURE ® CLIPART ® select category ® then picture ®OK. To resize picture, drag little square sizing handles. To move picture, point to the middle (a snowflake pointer) and drag the picture to a new location. Double click the object to replace it with another.

Format the object - right click ® FORMAT PICTURE ® choose the Wrapping tab to pick how it interacts with the text.

The Picture tool bar allows for easiest formatting and placement of picture.

 Inserting WordArt see Scrambled Stories

WordArt - INSERT ® PICTURE ® WordArt ® select style you like ® then type in your own text. Right click WordArt® Format WordArt ® change the color combinations as well as other features. Click on the Colors and Lines tab ® fill Color ® see the various colors and gradients
 

3. Inserting Tables see Stars For Good Behavior

 

 
 
 

Table àInsert table à choose the number of rows and columns à OK à type in the names and titles and fonts and shading you wish to have

Names can be sorted à Scores can be inserted and formulas used much like a spreadsheet.
Height of rows and columns can be changed in Table à Cell Height and width à change to at least à type the number of points for height or width.

Use the tables to create attendance sheets and Seating plans with pictures of the students taken by digital camera.
 

4. Using a wizard to create a calendar

 

 
 
 

With Windows explorer go to and double click on: s:\MSOffice\Valupak\template\word\calendar.wiz
Click on Enable Macros à follow steps to create a calendar à finish
Then change the calendar by adding ClipArt, Names, birthdays, events etc.
 

5. Using Desk Top Publishing to create a Newspaper